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Additional Policies and Procedures

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1. How to pay
2. Payment of fees
3. Payment of refunds
4. Terms of refund
5. Translations
6. Suppliers / Homestay
7. Airport transfers
8. Privacy policy
9. Responsibilities associated with your visa
10. Sickness
11. Training packages
12. Timetable and class commitment

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13. Student course information
14. Courses at CSF
15. Award of qualifications and relevant documentation
16. Deferred suspended and cancelled enrolments
17. Discipline
18. Use of Personal Information
19. Insurance
20. Student visa conditions, Australian Government regulations
21. Working
22. Holidays
23. Australian Qualification Framework (AQF)
24. Rights and Responsibilities

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  1. How to pay

The enrolment fee must be paid when you enrol and is non-refundable. Your course fee must be received by the college at least 14 days before your course is due to commence. Places cannot be held for students until these fees are paid in full. Payment may be paid in Cash (Australian Dollars), Credit Card (Visa or Master Card only), Eftpos. Money Orders must be made payable to: The International College of Capoeira P/L or with a registered international student agent representative. Click here to see if your agent is registered with CSF
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2. Payment of fees

2.1. The Enrolment Fee are payable upon your application and is non-refundable. 2.2. Course fees are defined to be: those fees payable for course as officially published or provided by The College of Sports & Fitness. 2.3. A term is defined as a period of study of approximately 10 weeks, generally between two blocks of holidays. 2.4. Full Course Fees of the student’s initial course must be received before the courses commences and will be held by The College of Sports & Fitness in accordance with the Education Services for Overseas Students Act (2000). 2.5. Course Fees must be paid for at least one term in advance of the term currently being studied. 2.6. All Fees are subject to change without notice. However, fees detailed in a letter of offer issued before the date of change will be honoured by the college for those courses stated on the letter. 2.7. Students repeating units of study will be required to pay for such units on a pro-rata basis, determined by the number of contact hours. 2.8. College of Sports & Fitness must receive a signed enrolment form and full payment of course fee’s before student can be issued a Confirmation of Enrolment (CoE). 2.9. Student is not entitled to commence the course until his/her enrolment has been confirmed.
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3. Payment of refunds

The following terms and conditions apply if the student withdraws from a course after the payment of all fees. A statement will be issued explaining how the amount has been calculated. The refund will be made in the same currency in which the fees were paid. All matters relating to refund application are to be discussed with the director. All students wishing to apply for a refund must complete the Refund Application Form.
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4. Terms of refund

1.      Visa Application Refused

Prior to commencement

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Where a visa application is refused before commencement of the course, the amount of the refund payable by the College is the sum of both tuition and non-tuition fees received by the College in respect of the student (the course fees), less a small amount to account for administrative costs that the College may have incurred in enrolling the student and undertaking other activities in preparation for providing the course to the student.

The small amount of course fees that the College will retain on account of administrative costs is either:

5% of the amount of course fees received;
or
-$500; whichever is less

After commencement

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Where a visa application is refused after commencement of the course, the amount of refund is calculated as follows:

Refund amount = weekly tuition fee x weeks in default period[1]

In both circumstances, the student must show proof of refusal and evidence of payment to the College.

However, the College is not required to provide a refund if the visa was refused for one or more of the following acts or omissions by the student that directly or indirectly caused the student to default:

– student’s failure to start the course on the agreed starting day;
– the student’s withdrawal from the course;
– the student’s failure to pay an amount that he or she was liable to pay the College in order to undertake the course.

 

2. Student Default

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Prior to Commencement

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In the event the student cancels their enrolment with at least 28 days or more notice before the course commencement, a refund of 75% of the course fee will be refunded (excluding the enrolment fee).
In the event the student cancels their enrolment with less than 28 days prior of course commencement date, the course fees paid (including enrolment fee and deposit) will be non-refundable.


After Commencement

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In the event the student cancels their enrolment and requests a refund after commencement date of the course, no refund will be issued which includes all monies paid for Overseas Student Health Cover (OSHC), airport pick-up, accommodation booking and board, RPL and enrolment.
If a student completes the course early or fast-tracks, the full course fees must be paid before course finish date.
A student can pay full fees is they wish to, but they are not required to pay more than 50% per cent up front. If a student pays more than what is on the offer letter, there is no requirement for CSF to return the excess amount, unless it is an overpayment of the total tuition fees.


3. Provider Default

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In the unlikely event of default by CSF, the student will be offered a place in a suitable alternative course at another college at no extra cost or will be provided with a refund of all unexpended prepaid tuition fees. The refund will be paid to the student within two weeks of the day on which the course ceased being provided. The student has the right to choose whether to receive a refund of the course fees, or accept a place in another course at another college.

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The College defaults when:

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It fails to provide the course to the student on the agreed starting day
The course ceases to be provided to the student any time after it starts but before it is completed
The student has not withdrawn before the default day.
[1] This calculation method also applies to refunds of fees in the following circumstances: Provider default (s46A and 46D of the ESOS Act); and Student default where the provider has not entered into a written agreement with the student that meets the requirements of (s47B and 47E(1)(b)(i) of the ESOS Act).

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5. Translations

Where there is a difference in meaning or interpretation, the English language version will apply.
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6. Suppliers / Homestay

For all students living in a Homestay, the following conditions apply: 5.1. Requests for Homestay accommodation must be received four weeks prior to arrival. 5.2. There is a minimum stay of four weeks which must be paid for in advance. Homestay fees are payable thereon to your host family directly each fortnight, in advance. 5.3. If the request for Homestay accommodation is cancelled after notification of the student’s flight details, or after the student has arrived in Australia, the first 4 weeks of Homestay payment may not be refundable. Extenuating circumstances will be considered if submitted in writing to the Director. 5.4. Students are expected to live according to the house rules of the Homestay family. 5.5. The school reserves the right to deny or cancel Homestay arrangements for students deemed unsuitable. 5.6. The school will find an alternative Homestay for a student who has a valid reason for moving. If a student requests a change of Homestay for any other reason, a further Homestay Booking Fee will be charged.
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7. Airport transfers

Airport Transfer must be booked and paid for at the same time as payment of course fees. The cost of transfer is non-refundable if the service is not utilised by the student. When a student arrives on a late night flight, it may be necessary for the student to cover the cost of one night’s accommodation in a moderately priced hotel.
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8. Privacy policy

Information is collected on this form and during your enrolment in order to meet our obligations under the ESOS Act and the National Code 2007; to ensure student compliance with the conditions of their visas and their obligations under Australian immigration laws generally. The authority to collect this information is contained in the Education Services for Overseas Students Act 2000, the Education Services for Overseas Students Regulations 2001 and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007. Information collected about you on this form and during your enrolment can be provided, in certain circumstances, to the Australian Government and designated authorities and, if relevant, the Tuition Assurance Scheme and the ESOS Assurance Fund Manager. In other instances information collected on this form or during your enrolment can be disclosed without your consent where authorised or required by law. The College of Sports & Fitness is required by legislation to inform DIBP of certain changes to a student’s enrolment and any breach by a student of a student visa condition relating to attendance or satisfactory academic performance.

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9. Responsibilities associated with your visa

If you will be studying with a Student Visa you must note that there are very serious responsibilities associated with the Student Visa. These conditions are determined by DIBP(Department of Immigration and Border Protection). Link this to http://www.immi.gov.au/
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10. Sickness

If you are absent from the college due to sickness, you will be required to contact the college as soon as possible and present a medical certificate to explain your absence. CSF does not have the right to grant you attendance however; medical certificates are submitted to DIPB for consideration if you intend to extend your visa for further studies.

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11. Training packages

A training package describes the skills and knowledge needed to perform effectively in the workplace. Training packages specify the combination of competency standards required to achieve a particular qualification. Training packages are developed by Industry Skills Councils recognised bodies or by enterprises to meet the identified training needs of specific industry sectors. When a training package has been endorsed it is placed on the National Training Information Service (NTIS). All courses at CSF conform to industry standards and are recognised nationally and overseas.

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12. Timetable and class commitment

If you have a student Visa, it is a condition of this Visa that you attend the college for a minimum of 20 hours per week except during official college holidays. You will be able to access your  timetable at the commencement of each term trough your student portal. Time and date for re-enrolment will be issued to you before completing current term. If you do not attend the date set out for your re-enrolment and payment is not received your CoE will be cancelled unless compelling or compassionate circumstances apply and evidence has been provided.

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13. Student course information

During the Orientation Session, students will be introduced to the college policies and procedures and will receive a welcome pack. Students will also receice a User Name and passwords to use the computers for the term. This is followed by visiting Student Services, having photos taken and receiving ID Card.

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14. Courses at CSF

All courses at CSF have been developed from accredited training packages. All qualifications are recognised within the Australian Qualifications Framework.

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15. Award of qualifications and relevant documentation

At the completion of your Course you will receive one or all of the following documents: Australian Qualification Framework Qualification (AQF) Certificate The qualification for which you have enrolled will be awarded only if you have successfully completed all of the standards necessary for that qualification. This will be demonstrated by your achievement of a pass or better and overall award of ‘C’ in each subject. Your award will stipulate the NTIS code and recognition that the qualification is part of the AQF. Academic Transcript Your academic transcript contains information relating to your competency and overall grade for each subject completed. Attached to the transcript is a reference sheet which contains information about each nationally endorsed competency standard outlined in the training packages and covered within each subject. Your transcript also stipulates the date of commencement and completion of your course. Statement of Attainment Students who complete some, but not all, competency standards for a qualification are awarded a Statement of Attainment. The Statement of Attainment will indicate the completed subjects. Attached to the Statement of Attainment is a reference sheet which contains information about each nationally endorsed competency standard outlined in the training packages and covered within each subject. To receive any of the above documentation students must ask at the Reception or from the Student Services Advisor. If the student chooses to exit the Course at any point after the first six months of the initial enrolment and before the course completion they will be issued a Statement of Attainment for each subject completed.

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16. Deferred suspended and cancelled enrolments

Scope and Responsibilities This policy applies to international students. Students should ensure that they have read and understood the processes involved. Please refer to the CSF Student Handbook.

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17. Discipline

The college reserves the right to expel any student for bad behavior without any refund of fees.

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18. Use of Personal Information

The information provided by the student may be made available to Commonwealth and State Agencies and the Fund Manager of the ESOS Assurance Fund, pursuant to obligations under the ESOS Act 2000 and the National Code; and the provider is required under s19 of the ESOS Act 2000, to inform the Department of Immigration about certain changes to the student’s enrolment and any breach by the student of a student visa condition relating to attendance or unsatisfactory academic performance.

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19. Insurance

All students must keep the Overseas Student Health Cover (OSHC) current at all times. The initial payment must accompany your tuition fees. CSF does not accept any responsibility for any damage or injury resulting from an accident outside the college premises.

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20. Student visa conditions, Australian Government regulations

All student visas are issued subject to certain conditions that come into effect as soon as the student lands in Australia. It is important that you understand the implications and the penalties that can follow if any of these conditions are breached: The following are the main conditions for student visas. You should not apply for a student visa unless you believe you can abide by them:

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  • You must leave Australia before your visa expires

  • You must satisfy course requirements and maintain valid enrolment

  • This means you must attend classes regularly and remain financial at all times

  • You must maintain a satisfactory level of academic progress

  • You and your family members must not work without permission

  • Application for a student visa with permission to work can only be made in Australia after commencing studies

  • If permission to work is granted, you must not work more than 20 hours per week while your course is in session

  • If your family members are given permission to work, they are also registered to work 20 hours per week

  • You must study at the International College of Capoeira for the first 6 months of your principal course or for the duration of the course if it is less than 6 months. Permission to change provider prior to completing 6 months will only be given to the student who has met the requirements in accordance with the Student Transfer/Release Policy of CSF.

  • You must maintain the Overseas Student Health Cover current for the duration of your stay in Australia

  • You must inform your education provider within 7 days of any changes of address

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You must always be aware that any breach of the student visa conditions can result in DIBP being notified by the college, your student visa being cancelled and you being asked to leave Australia

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21. Working

As a holder of a Student Visa, you are not permitted to work until after you have arrived at the College. Once you have arrived, you can apply to Immigration for permission to work. When this permission is granted, you are allowed to work part time (up to 40 hours per fortnight) provided this does not interfere with your studies. If you breach this condition and are caught working in excess of 40 hours per fortnight, this may result in a cancellation of your Student Visa.

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22. Holidays

It is a condition of your Visa that you take holidays from your course only during official College breaks (except due to exceptional circumstances usually beyond your control). You should therefore plan your visits home during these times only.

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23. Australian Qualification Framework (AQF)

The AQF covers qualifications issued by secondary schools, Vocational Education and Training Providers (VET) and higher education institutions. All qualifications are nationally recognised. Within the Framework, there are six VET qualifications available:

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  • Certificate I, II, III, IV

  • Diploma

  • Advanced Diploma


CSF is a Registered Training Organization (RTO) under the Australian Recognition Framework. For more Information on training packages visit: http://www.aqf.edu.au Provision of Language, Literacy and Numeracy Support Language, Literacy and Numeracy support is accessible to all Vocational College students by Transfer to the English Department if language proficiency problem still exists.

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24. Rights and Responsibilities

The Department of Education and Training  has made available a brief overview of the ESOS Framework, including the rights and responsibilities of international students. https://www.education.gov.au/

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How to Apply

Step by step guide on how to make a course application

Downloads

Student handbook, forms, policies & procedures

Helpful Links

An extensive list of helpful resources for you to peruse

FAQs

Our answers to some of our common queries

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